One platform from enquiry to invoice
Xcalibur takes an enquiry through quote, order and stock check, mix and production, scheduling, weighbridge ticketing, delivery, invoicing and reporting in one cloud system. Each stage updates the same live record, so sales, the yard, drivers, hauliers and carriers, and finance are not working from separate lists.
CRM, quoting and orders
The CRM tracks every enquiry from first contact to order, with customer history and pricing to hand. Delivered prices can use live distance calculations from mapping APIs, and route optimisation takes account of vehicle type, because not every road a car can use is open to a heavy vehicle. Accepted quotes become orders without re-keying. Collected and delivered sales run through the same workflow, and you can take card or cash payments for collections at the weighbridge. More on quarry and aggregates software.
Stock, mixing and dispatch
Real-time stock control tracks inventory across every depot and product line, and orders are checked against live stock when they are placed. Xcalibur can build and manage concrete mix designs. Concrete mixes and their properties are frequently modelled, optimised and predicted using polynomial data and regression equations derived from lab testing, and Xcalibur can create mixes from that data. Machine-learning mix calculations refine themselves with every batch. Instructions go to the batching plant through industry-standard batching links, and volumetric mixer trucks are supported. At the weighbridge (truck scale), tare and gross weights are captured automatically, a digital docket is generated, and alerts range from data verification, for example a vehicle over its maximum weight, through to credit control warnings. More on concrete dispatch and weighbridge ticketing.
Vehicle scheduling, drivers, hauliers and carriers
Dispatchers schedule owned and hired vehicles together with drag and drop, including tipper trucks and dump trucks, taking account of availability, capacity and delivery windows. Jobs can be allocated to hauliers and carriers automatically, every trip is tracked against agreed rates, and self-billing invoices are generated without manual work. The driver app runs on phones and tablets (iOS and Android) and records water added, returned concrete, signatures, photos and proof of delivery.
Invoicing, finance and integrations
Dispatches are consolidated into invoices and distributed by print, email or EDI, with no re-keying. Finance integration with Microsoft Dynamics, SAP, Sage, Xero and more supports real-time credit control and consolidated invoicing. An open API covers custom integrations. More on integrations.
CO2 tracking and reporting
CO2 is recorded on each docket against the vehicle and the product, estimated at dispatch and reconciled on return using actual round-trip distances. The figures carry onto the docket the customer and the haulier or carrier receive, and onto customer invoices and haulier self-bill invoices. More on CO2 tracking.
AI, mobile apps and reporting
Xcalibur AI surfaces patterns across the operation, from demand forecasting and mix optimisation to anomaly detection. Purpose-built mobile apps give drivers, site managers and field teams real-time access to dockets, delivery updates and job details. Real-time dashboards cover financial performance, material stock, dispatch activity and fleet utilisation.
Built for the scale of your operation
Through Xcalibur, clients process more than 44 million vehicle movements, 70 million cubic metres of concrete and 500 million tonnes of aggregates a year, on a cloud platform hosted in Microsoft Azure, in a region close to your operation, and engineered for 24/7 operation with a 99.9% uptime SLA.
Switching from another system?
If you already use another dispatch, weighbridge or quarry system, you can switch to Xcalibur. We offer a switching discount, agreed individually for your operation, a trade-in on the software you are leaving. Xcalibur also helps with data migration from other systems, such as customers, products, prices, sites and vehicles. The technical setup is quick; overall time depends on how available your staff are for training, which is part of the work. Talk to us about a switching offer.
Frequently asked questions
Does Xcalibur include CRM and quoting, or only dispatch and ticketing?
Xcalibur covers the lifecycle from first enquiry to invoice. Its CRM tracks every enquiry through to an order, with customer history and pricing to hand. Delivered prices can use live distance calculations from mapping APIs, and route optimisation takes account of vehicle type. Accepted quotes become orders without re-keying, and dispatch, ticketing and invoicing continue in the same system.
What does Xcalibur AI do?
Xcalibur AI surfaces patterns across the operation, from demand forecasting and mix optimisation to anomaly detection, so teams can act on live data rather than end-of-day reports. Machine-learning mix calculations also refine themselves with every batch.
Can site managers and field teams use Xcalibur on mobile, not only drivers?
Yes. Purpose-built mobile apps give drivers, site managers and field teams real-time access to dockets, delivery updates and job details. The driver app itself runs on phones and tablets (iOS and Android) and records water added, returned concrete, signatures, photos and proof of delivery.
What dashboards and reports does Xcalibur include?
Real-time dashboards cover financial performance, material stock, dispatch activity and fleet utilisation. Alerts range from data verification, for example a vehicle over its maximum weight, through to credit control warnings. Per-docket CO2 can be rolled up by customer, site, product or period and exported for sustainability reports.
CO2 tracking