How weighbridge ticketing works in Xcalibur
- 1
The order is ready before the vehicle arrives. Customer, product, price and scheduled vehicle are already in Xcalibur, from an accepted quote or a customer portal order.
- 2
Weigh in and weigh out. Tare and gross weights are captured directly from the weighbridge hardware, and the net weight is calculated automatically. If the connection is unavailable, operators can enter weights manually; those entries are recorded and flagged as manually entered.
- 3
The digital docket is generated. A digital ticket, or docket, a weighbridge ticket or scale ticket, is created for the load and made available to the driver app.
- 4
CO2 tracking starts. CO2 is calculated from material emissions and vehicle emissions, estimated at dispatch and reconciled with actuals when the vehicle returns.
- 5
Delivered and confirmed. The driver confirms delivery in the app, with notes, signatures, photos and proof of delivery where needed.
- 6
Invoiced automatically. Dispatches are consolidated into invoices and sent by print, email or EDI, and passed to your accounts system, including Microsoft Dynamics, SAP, Sage, Xero and more.
Digital dockets for every load
Every load leaves a digital ticket. In Xcalibur that docket, the weighbridge ticket or scale ticket, is the single source of truth for operations, customers and accounts: weights from the weighbridge (or entered manually and flagged as such), delivery confirmation, and CO2 calculated from material and vehicle emissions.
Fewer errors at the weighbridge
Because weights come straight from the hardware and each docket is tied to its order, operators are not retyping registrations, products or prices. Alerts range from data verification, for example a vehicle over its maximum weight, through to credit control warnings, so a problem load is caught before it leaves site rather than when the invoice is queried.
Works with your weighbridge and your systems
Xcalibur integrates directly with weighbridge and truck scale hardware in real time. It also connects to batching plants through industry-standard batching links, GPS mapping, EDI, and accounts systems including Microsoft Dynamics, SAP, Sage, Xero and more. An open API covers custom integrations. See all integrations.
One live view across every site
Every ticket updates order status, stock and dashboards in real time, so the office sees dispatch activity by site, product and customer without waiting for end-of-day reports. Real-time stock control tracks inventory across every depot and product line.
Built by people who know weighbridges
Merlin Interactive has built software for the aggregates and heavy-materials industries for over three decades. Through Xcalibur, clients process more than 44 million vehicle movements and 500 million tonnes of aggregates a year, on a cloud platform hosted in Microsoft Azure, in a region close to your operation, and engineered for 24/7 operation with a 99.9% uptime SLA.
Frequently asked questions
Is Xcalibur scale ticketing software? Does it work with a truck scale?
Yes. Weighbridge ticketing software is also known as scale ticketing software or truck scale software. Xcalibur captures tare and gross weights from the weighbridge or truck scale, generates a digital scale ticket (weighbridge ticket) against the order, and passes it to invoicing. The same workflow applies whether you call the hardware a weighbridge or a truck scale.
Will Xcalibur work with our weighing indicator?
Xcalibur has been integrated with a wide range of weighing indicators, and our team will confirm fit for yours.
Can drivers get a digital weighbridge ticket or scale ticket instead of paper?
Yes. Xcalibur generates a digital docket for every load, a weighbridge ticket or scale ticket, and the driver app gives drivers real-time job assignments, digital tickets, delivery confirmation, notes, signatures, photos and proof of delivery on phones and tablets. Your customers can follow deliveries live and see invoices and account history in the customer portal, which cuts the calls asking where a load is.
How does Xcalibur reduce errors at the weighbridge?
Weights come straight from the hardware and each docket is tied to its order, so operators are not retyping registrations, products or prices. Alerts range from data verification, for example a vehicle over its maximum weight, through to credit control warnings, so a problem load is caught before it leaves site rather than when the invoice is queried.