Quote faster with distance-based pricing
Xcalibur's CRM tracks every enquiry from first contact to order, with customer history and pricing to hand. Delivered prices use live distance calculations from mapping APIs, so quotes reflect the real route rather than a rough zone estimate. Accepted quotes become orders without re-keying.
Collections and deliveries in one workflow
Collected and delivered sales run through the same system, with material, delivery and haulier or carrier details visible in real time to every team that needs them. You can take card or cash payments for collections at the weighbridge.
Live stock across every depot
Real-time stock control tracks inventory across every depot and product line, and every order is checked against live stock when it is placed.
From weighbridge to docket
Integrated weighbridge and truck scale connectivity captures tare and gross weights automatically, generates the digital docket (weighbridge ticket or scale ticket) and raises alerts before the load leaves, from data verification such as a vehicle over its maximum weight through to credit control warnings. If the connection is unavailable, operators can enter weights manually; those entries are recorded and flagged as manually entered. More on weighbridge ticketing.
Hauliers and carriers, owned and hired
Schedule owned and hired vehicles together with drag and drop, including tipper trucks and dump trucks, allocate jobs to hauliers and carriers automatically, track every trip against agreed rates and generate self-billing invoices without manual work. More on fleet and haulier features.
Invoicing and finance
Dispatches are consolidated into invoices and distributed by print, email or EDI, with no re-keying. Finance integration with Microsoft Dynamics, SAP, Sage, Xero and more supports real-time credit control and consolidated invoicing. Aggregates tax and levy reporting is supported to help meet local tax and compliance requirements.
Reporting, forecasting and anomaly detection
Real-time dashboards cover financial performance, material stock, dispatch activity and fleet utilisation. Alerts range from data verification to credit control. Xcalibur AI surfaces patterns across the operation, from demand forecasting to anomaly detection.
Sand, cement, limestone and recycled materials
The same platform runs the full dispatch lifecycle for bulk materials, with multi-depot stock management, fleet scheduling, weighbridge integration and automated invoicing. Through Xcalibur, clients dispatch more than 500 million tonnes of aggregates a year.
Frequently asked questions
Can Xcalibur run several quarries and depots?
Yes. Xcalibur is designed for anything from a single site to a national aggregates network. Orders, stock, vehicles and dockets are visible in real time across every site and depot, and dashboards can be rolled up by site, product, customer or period, so head office and each depot work from the same live data.
Does Xcalibur handle aggregates tax and levy reporting?
Yes. Xcalibur supports aggregates tax and levy recording and reporting as part of quarry and aggregates dispatch and invoicing, so you can meet local tax and compliance requirements.
Can we take card or cash payments for collections at the weighbridge?
Yes. Xcalibur can take card or cash payments for collections at the weighbridge, so collection customers can pay on site as part of the same weighbridge (truck scale) workflow.
Does Xcalibur price aggregate deliveries by distance?
Yes. Delivered prices use live distance calculations from mapping APIs, so quotes reflect the real route rather than a rough zone estimate. Accepted quotes become orders without re-keying.